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Sharing Patient Information

SystmOne Data Sharing and Patient Privacy Notice

The practice uses a clinical computer system called SystmOne to store your medical information. The system is also used by other GP practices, Child Health Services, Community Services, Hospitals, Out of Hours, Palliative Care Services and many more. This means your information can be shared with other clinicians so that everyone caring for you is fully imformed about your medical history including medication and allergies. To find how your medical information is shared with other organisations that use this system, and how you can control this, please read our leaflet about data sharing in SystmOne.


The data sharing option is automatically activated. If you are happy for your information to be used in this way, you do not have to do anything further.

If you have any concerns, please read the Data Sharing leaflet. Once you have read this, if you wish to Opt Out of Data Sharing, restrict certain aspects of your medical record from being shared, please complete the Sharing Records Opt Out form and return this to reception.

If you wish to discuss anything further, please contact the practice manager.

Patient Privacy Notice

Data Sharing Patient Leaflet

Health Record Opt out form


Update: Covid-19 and the use of your information 

To look after your healthcare needs during the current coronavirus pandemic, we may urgently need to share your personal information including medical records with clinical and non-clinical staff who belong to organisations that are permitted to use your information and need to use it to help deal with the Covid-19 pandemic.  This means that we may need to share your personal information for the purposes of treating you or a member of your family, and to allow us and other healthcare organisations to monitor the disease, assess risk and manage the spread of the disease.  We may also need to use your information and health data to enable digital consultations and diagnoses, although we will always do this with your security in mind.  We will only share your personal information when it is necessary to meet your needs or to meet public healthcare needs.  These are temporary measures introduced by the Secretary of State for Health and Social Care and, unless a further extension is required, will expire on 30 September 2020.   

Please note that the data protection and electronic communication laws do not stop us from sending public health messages to you, either by phone, text or email, as these messages are not direct marketing.


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